Legal Secretary / Legal Assistant Position

We are seeking an experienced Legal Secretary/Legal Assistant to support an attorney specializing in commercial real estate development, including the ownership, operation, and management of retail and office properties. This position requires a highly organized, detail-oriented professional with substantial experience in commercial real estate transactions and the ability to work in a fast-paced, confidential legal environment.

The ideal candidate will present a polished, professional appearance, demonstrate strong communication skills, and possess a thorough understanding of real estate legal documentation and transactional processes.

Key Responsibilities

• Provide comprehensive administrative and legal support to an attorney specializing in commercial real estate development and property management.
• Prepare, revise, and proofread legal documents, including:
  • Commercial retail and office leases
  • Ground leases
  • Purchase and sale agreements
  • Amendments, assignments, and estoppels
  • Development-related agreements and correspondence
• Coordinate and manage real estate transactions from contract through closing, including tracking deadlines and critical dates
• Maintain and organize legal files (physical and electronic) with strict attention to confidentiality
• Interface professionally with tenants, brokers, lenders, title companies, attorneys, and internal management staff
• Calendar management, scheduling meetings, and coordinating closings
• Handle correspondence, phone calls, and emails in a professional and courteous manner
• Assist with property-related matters for existing commercial retail and office developments
• Perform general administrative duties as needed in support of legal and real estate operations

Required Qualifications

• Minimum 3-5 years of experience as a legal secretary or legal assistant, with substantial experience in commercial real estate
• Demonstrated experience with real estate transactions:
  • Commercial real estate purchases and sales
  • Retail and office leasing
  • Ground leases and related agreements
  • Entitlement process
• Proficiency in Microsoft Office (Word, Excel, Outlook required; PowerPoint a plus)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple transactions and deadlines simultaneously
• Professional demeanor with sound judgment and discretion

Professional Standards

• Professional attire and appearance are required at all times
• High level of professionalism, reliability, and confidentiality is essential
• Ability to work independently while supporting a demanding legal practice

Preferred Qualifications (Not Required)

• Experience working with in-house legal departments for real estate developers or property owners
• Familiarity with commercial property management operations
• Experience with document management systems and electronic filing

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.